Built for gated communities. Not adapted from rentals.
Every feature in GateKeeper was designed from real community operations — not bolted onto a rental property platform. Every core workflow, one unified database.
Gate Access Control
RFID + QR — real-time gate management
Your guard booth gets a real-time dashboard showing every entry and exit. RFID vehicle decals scan automatically. QR guest passes verify instantly. GateKeeper integrates with license plate recognition cameras. Every event is logged with timestamps for complete audit trails.
- Real-time guard booth dashboard
- RFID vehicle decal scanning
- QR code guest pass verification
- Gate lanes — resident flow separated from visitor flow
- License plate recognition integration
- Timestamped audit trail for every gate event
- Configurable alerts for expired or revoked credentials
Digital Guest Passes
QR codes replace clipboards and phone calls
Residents create guest passes from their phone or computer. Each pass generates a unique QR code that guards scan at the gate — or gets texted straight to the guest's phone. This is what the gig-delivery era demands: companies that once bought one annual pass now send a different driver every trip, and every one of them needs a pass fast. Passes take seconds to create and seconds to verify, so the gate line keeps moving.
- Resident self-service pass creation
- Text the pass directly to the guest's phone
- Unique QR code per guest pass
- Single-use, multi-day, and recurring options
- Automatic expiration and revocation
- Guard sees resident name, property, and pass details on scan
- Complete visitor history and reporting
At-Gate Payments
Run the gate as a revenue center — when you want to
Charge for contractor and commercial passes and collect right at the gate — cash in the guard's hand or card online — with the money going to the association and every payment posted to your books. Some communities run the gate as a real revenue center; others don't charge at all. GateKeeper does both.
- Per-pass fees for contractor and commercial vehicles
- Collect cash at the gate or card online
- Funds flow to the association
- Every payment posts to the ledger automatically
- Optional — turn it off where you don't charge
Vehicle Decal & RFID Tracking
Every vehicle accounted for, automatically
Register vehicles to properties with RFID-enabled decals. Track the full lifecycle from issuance through deauthorization. When a property transfers, one action revokes all of its vehicle decals — no manual spreadsheet updates, no forgotten credentials.
- RFID-enabled decal registration
- Vehicle-to-property association
- Full decal lifecycle tracking
- One-step deauthorization on property transfer
- Commercial vehicle fee management
- Lost/stolen decal reporting and replacement
Property Transfer Automation
Sell a house, revoke everything — in one step
When a property sells, GateKeeper puts the change in front of your security team, and one action cascades deauthorization across gate access, RFID gate credentials, vehicle decals, and guest passes. No more manual updates across separate systems. County records integration brings ownership changes straight into the review queue.
- One-action cascade deauthorization
- Gate access, RFID credentials, decals, and passes revoked in one step
- County records integration to detect ownership changes
- New owner onboarding workflow
- Complete transfer history with audit trail
- Configurable hold periods and grace windows
Resident Portal
Self-service that residents actually use
A modern portal where residents manage guest passes, view assessment balances, submit service requests, update vehicle registrations, and read community announcements. Built for the smartphone era — not adapted from a desktop application designed in 2010.
- Guest pass creation and management
- Assessment balance and payment history
- Service request submission and tracking
- Vehicle registration and decal management
- Community announcements and notifications
- Mobile-responsive design
Resident Mobile App
A native app for iOS and Android — now in beta
Residents get a real native app — not a shrunk-down website. They create a guest pass and text it to their visitor in seconds, pull up any pass as a scannable credential, and see their community at a glance. Accounts are provisioned by your office, so only real residents get in.
- Native iOS and Android apps (in beta)
- Create and text a guest pass in seconds
- Scannable pass credential on the phone
- Office-provisioned accounts — no open sign-ups
- Announcements and account balance at a glance
Community Events & Venue Rentals
Book the clubhouse, sell tickets, collect deposits
Run community events and amenity rentals end to end. Residents and their guests reserve the venue, pay online, and leave a refundable deposit. The calendar keeps two parties off the same date, and security gets a clean guest list at the gate on event day.
- Venue and amenity rental booking
- Online payment with refundable deposits
- Double-booking prevention on the calendar
- Guest lists handed straight to the gate
- Resident and non-resident payers supported
Violations & Covenant Enforcement
From notice to fine to paid — in one place
Log a violation, issue a fine, and send the notice — with every step on an audit trail. Residents see the violation and pay the fine online by card, or dispute it for the board to review. Your architectural review guidelines, fees, and process live in the same portal.
- Violation tracking with photo evidence
- Issue fines that bill straight to the owner
- Residents pay fines online by card
- Built-in dispute and review path
- Architectural review (ARB) guidelines, fees, and process hub
Assessments & Accounting
The office side — when you want it
GateKeeper is built to work alongside the accounting platform you already use. But if you'd rather keep your books in one place, it can: bill assessments, track receivables, and post every gate fee and fine to a real double-entry ledger, so your balance sheet and income statement stay current.
- Works alongside your existing accounting system
- Assessment billing with batch invoice generation
- Double-entry general ledger and chart of accounts
- Gate fees and fines post to the books automatically
- AR aging, delinquency, and late-fee automation
- Balance sheet, P&L, and trial balance reports
See GateKeeper in action
Book a walkthrough built around your community. We'll show you how it fits.