Built for gated communities. Not adapted from rentals.
Every feature in GateKeeper was designed from real community operations — not bolted onto a rental property platform. Six core workflows, one unified database.
Gate Access Control
RFID + QR + LPR — real-time gate management
Your guard booth gets a real-time dashboard showing every entry and exit. RFID vehicle decals scan automatically. QR guest passes verify instantly. License plate recognition adds a third layer. Every event is logged with timestamps for complete audit trails.
- Real-time guard booth dashboard
- RFID vehicle decal scanning
- QR code guest pass verification
- Gate lanes — resident flow separated from visitor flow
- License plate recognition integration
- Timestamped audit trail for every gate event
- Configurable alerts for expired or revoked credentials
Digital Guest Passes
QR codes replace clipboards and phone calls
Residents create guest passes from their phone or computer. Each pass generates a unique QR code that guards scan at the gate — or gets texted straight to the guest's phone. This is what the gig-delivery era demands: companies that once bought one annual pass now send a different driver every trip, and every one of them needs a pass fast. Passes take seconds to create and seconds to verify, so the gate line keeps moving.
- Resident self-service pass creation
- Text the pass directly to the guest's phone
- Unique QR code per guest pass
- Single-use, multi-day, and recurring options
- Automatic expiration and revocation
- Guard sees resident name, property, and pass details on scan
- Complete visitor history and reporting
Vehicle Decal & RFID Tracking
Every vehicle accounted for, automatically
Register vehicles to properties with RFID-enabled decals. Track the full lifecycle from issuance through deauthorization. When a property transfers, all associated vehicle decals are automatically revoked — no manual spreadsheet updates, no forgotten credentials.
- RFID-enabled decal registration
- Vehicle-to-property association
- Full decal lifecycle tracking
- Automatic deauthorization on property transfer
- Commercial vehicle fee management
- Lost/stolen decal reporting and replacement
Property Transfer Automation
Sell a house, revoke everything — automatically
When a property transfers, GateKeeper automatically cascades deauthorization across gate access, vehicle decals, guest passes, and amenity credentials. No more manual updates across four different systems. County records integration feeds transfers directly into your workflow.
- Automated cascade deauthorization
- Gate access, decals, passes, and amenities revoked in one step
- County records integration for automatic transfer detection
- New owner onboarding workflow
- Complete transfer history with audit trail
- Configurable hold periods and grace windows
Assessments & Accounting
Double-entry books, built for community finances
Bill annual and special assessments, track receivables, and run real financial reports. Every transaction posts to a proper double-entry ledger, so your balance sheet and income statement stay current.
- Assessment billing with batch invoice generation
- Double-entry general ledger and chart of accounts
- Resident payment portal and history
- AR aging and delinquency tracking
- Late-fee automation
- Balance sheet, P&L, and trial balance reports
Resident Portal
Self-service that residents actually use
A modern portal where residents manage guest passes, view assessment balances, submit service requests, update vehicle registrations, and read community announcements. Built for the smartphone era — not adapted from a desktop application designed in 2010.
- Guest pass creation and management
- Assessment balance and payment history
- Service request submission and tracking
- Vehicle registration and decal management
- Community announcements and notifications
- Mobile-responsive design
See GateKeeper in action
Book a walkthrough built around your community. We'll show you how it fits.